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Corporate Governance

Responsibilities of the Board

  1. Board composition
    1. Ex- officio
    2. Appointive (Please provide location of information on position in other GOCCs and PLCs)
  2. Orientation for New Board Members – The Corporate Secretary provides a copy of CITEM’s Charter (Executive Order 989) to newly designated board members to acquaint them on CITEM’ activities and operations.  
    1. Atty Judy Carol Dansal (NFA)
    2. Edward John Reyes (LANDBANK)
    3. Undersecretary Nora K. Terrado (DTI)
    4. Executive Director Clayton H. Tugonon
    5. Leila Martin
    6. UPCM (Sec Cert)
    7. Usec Nora Terrado (D.O.)
  3. Policy on Continuing education (Revised Manual of Corporate Governance, Sec. 66, page 17)
  4. Approved schedules of board meetings (please include when the schedule was approved)
    1. CITEM Board of Governors Regular Board Meetings
    2. Notice of Meeting
    3. Attendance sheets
      1. 2017
      2. 2016
      3. 2015
  5. Role of the board in corporate strategy - The CITEM Board of Governors reviews CITEM’s vision and mission/ strategy as shown by the signed Performance Negotiation Agreement between CITEM and GCG for FY2014, 2015, 2016 and 2017. The Board likewise, approves the agency’s work program and corporate operating budget.
  6. Performance Agreement Negotiation (PAN)
    1. 2017 Performance Scorecard with Corporate Secretary’s Certificate and 2017-2023 STRATEGY MAP
    2. Performance Negotiation Agreement (PNA) for 2016 between CITEM and Governance Commission for GOCCs (GCG) with Board Certificate
    3. Performance Negotiation Agreement (PNA) for 2015 between CITEM and Governance Commission for GOCCs (GCG) with Board Certificate
    4. PNA for 2014 with Board Certificate
    5. Comparative Corporate Operating Budget (COB) (in Million Pesos)
      1. FY 2018
      2. FY 2017
      3. FY 2016
      4. FY 2015
      5. FY 2014
    6. Secretary's Certificate (COB)
      1. FY 2017
      2. FY 2016
      3. FY 2015
      4. FY 2014
    7. Executive Director's Report
      1. 2017 First Semester
      2. 2016 First Semester
      3. 2015 First Semester
      4. 2014 - Jan-May Accomplishment Report
      5. 2013 First Semester
    8. Financial Statements/Reports
      1. FY 2017
      2. FY 2016
      3. FY 2015
      4. FY 2014
      5. FY 2013
  7. How does the board oversee the implementation of the corporate strategy? When did the board review the corporate strategy?
    The Board of Governors monitors and oversees the implementation of the corporate strategies by reviewing and approving in Board Meetings CITEM’s Performance which are submitted to the DBM and GCG. The Board likewise, monitors and evaluates the agency’s operating budgets to ensure optimum results.
    1. Minutes of the Meeting
      1. 06 July 2017
      2. 31 May 2016
      3. 04 November 2015
      4. 30 March 2015
      5. 18 June 2014
      6. 29 January 2014
  8. Code of Ethics
    1. Code of Conduct and Ethical Standards of CITEM Officials and Employees
      COVERAGE. This Code of Conduct and Ethics shall apply to the Board of Directors, Officers and Employees of CITEM whether appointed by the President of the Philippines, regular, permanent, or Service Providers under the Job Order.
    2. Employees’ Manual
      All directors, management officials and employees are required to comply with CITEM’s Code of Conduct which is included in the CITEM Employees’ Manual. Any questions seeking clarification as regards the enforcement and implementation of CITEM Employees’ Manual including the code of conduct shall be addressed / forwarded to the immediate supervisor, concerned Divisions/ Department Heads, HRMD and Executive Director. (Employees Manual, page 43)

    An orientation on the revised CITEM Employees’ Manual was held after the Flag Ceremony last August 01. The manual is likewise posted in CITEM Intranet for everyone’s information.

    An orientation of New Employees was also conducted last 23 November 2017 wherein the employees’ manual was also discussed.

  9. Board committees' accomplishment report
  10. Access to information (board materials)
    The Corporate Secretary is mandated to comply with the policy that the Board papers for Board of Directors meetings be provided to the members of the Board at least three (3) working days in advance of the Board meeting.
    1. 2013-2017 Notice of Meeting/Letters to Board Members
      1. 07 July 2017 Notice of Meeting
      2. 31 May 2016 Notice of Meeting
      3. 26 October 2015 Notice of Meeting
      4. 05 June 2014 Notice of Meeting
      5. 03 December 2013 Notice of Meeting
  11. Internal Control (including Internal Audit) -An Internal Audit Unit has been created headed by Accountant IV Malerna Buyao. They are now working on ISO certification for the agency.
  12. Risk management system
    1. 2017
      1. Cost Recovery Ratio (CRR) Commitment for 2017 Performance Scorecard (2017 Performance Scorecard, page 2)
      2. ISO Certification 9001:205 Commitment for 2017 Performance Scorecard (2017 Performance Scorecard, page 5)
      3. CITEM Trade Fair Rates (Citizen’s Charter, page 21)
    2. 2016
      1. Cost Recovery Ratio (CRR) Commitment for 2016 PAN (2016 Performance Agreement, page 7)
      2. Implementation of Lifeplans (2016 Performance Agreement, page 8)
      3. CITEM Reorganization (May 31, 2016 Minutes of Board of Governors Meeting, page 6, item X)
    3. 2015
      1. Cost Recovery Ratio (CRR) Commitment for 2015 PAN (2015 Performance Agreement, page 2)
      2. Institutionalization of Life Plans
        1. Fashion Lifeplan
        2. DE Food Lifeplan
      3. Trade Fair Rates (Citizens' Charter, page 17)
      4. Compliance of Manila FAME and IFEX Exhibitors with BIR requirements (November 4, 2015 Minutes of Board of Governors Meeting, page 2, Item V)
      5. Compliance with BIR Requirements (Citizens' Charter, page 6)
      6. Philippine Participation in Maison et Objet 2014 in Paris, France (June 18, 2014 Minutes of Board of Governors Meeting, page 3, item VI.6)
      7. CITEM Reorganization (June 18, 2014 Minutes of Board of Governors Meeting, page 9, item XVI)
      8. Renegotiation of GCG targets (pages 4-5 of June 18, 2014 Minutes of Board of Governors Meeting)
      9. Creation of Procurement Division
  13. Board appraisal system
    The Board of Directors conducts assessment of its performance through GCG’s Performance Evaluation for Directors (iPED) System following the criteria set under GGC Memorandum Circular 2014-03. CITEM’s Board of Governors composed of Ex Officios, their duly designated Alternates, and Appointive Director are required to encode their self and peer ratings, comments, and assessments in the iPED. The results of the iPED shall serve as basis in determining the Board members’ eligibility for reappointment.
    1. Performance assessment of directors (Revised Manual of Corporate Governance, Sec. 26, page 9)  
    2. IPED Acknowledgement receipt
  14. Corporate Secretary
    (Profile)
  15. PES Scorecard
    1. PES Scorecard 2016
    2. PES Scorecard 2015
    3. PES Scorecard 2014
    4. PES Scorecard 2013

Disclosure and Transparency (at least 2013-present disclosures)

Audited Annual Financial Reports

Date PublishedYear of the ReportDate Receipt from COA
10 April 2018 2017
(Statement of Management Responsibility in page No. 13)
28 March 2018
27 June 2017 2016
(Statement of Management Responsibility in page No. 4)
14 June 2017
13 June 2016 2015
(Statement of Management Responsibility in Page no. 8)
07 June 2016
4 November 2015 2014
(Statement of Management Responsibility in Page no. 3)
31 July 2015
24 February 2015 2013
(Statement of Management Responsibility in Page no. 3)
14 August 2014

Annual Reports

Date PublishedYear of the Report
July 10, 2017 2016
August 16, 2016 2015
October 26, 2015 2014
October 26, 2015 2013

State the location of the following information in the annual report/audited annual financial report

  1. Corporate objectives
    1. Annual Report 2016 (pages 68, 81)
    2. Annual Report 2015 (page 8)
    3. Annual Report 2014 (page 27)
    4. Annual Report 2013 (pages 12-37)
  2. Financial performance indicators
    1. Annual Report 2016 (page 77)
    2. Annual Report 2015 (page 72)
    3. Annual Report 2014 (pages 28-29)
    4. Annual Report 2013 (pages 10-11)
  3. Non-financial performance indicators
    1. Annual Report 2016 (pages 10, 11, 69)
    2. Annual Report 2015 (page 64)
    3. Annual Report 2014 (pages 30)
    4. Annual Report 2013 (pages 10)
  4. Details of whistle blowing policy.
    1. Annual Report 2016 (page 75)
    2. Annual Report 2015 (page 70, Whistle Blowing Policy / Open Door Policy)
    3. Ratified Whistleblowing Policy
  5. Biographical detail (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners.
    1. Annual Report 2016 (page 87)
    2. Annual Report 2015 (page 73)
  6. Training and/or continuing education programme attended by each director/commissioner.
    1. 2016 Trainings; Annual Report 2016 (page 77)
    2. 2015 Trainings ; Annual report 2015 (pages 72-73)
    3. 2014
  7. Statement of full compliance with the code of CG.
    1. Annual Report 2016 (page 76)
    2. Annual Report 2015 (page 71)
  8. Review of the GOCC's material controls (including operational, financial and compliance controls) and risk management systems
  9. Statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems
    1. Audited Annual Financial Report 2017, page 13 – Statement of Management Responsibility CY 2017
    2. Audited Annual Financial Report 2016, page 4 – Statement of Management Responsibility CY 2016
    3. Audited Annual Financial Report 2015, page 8 - Statement of Management’s Responsibility CY 2015
    4. Audited Annual Financial Report 2014, page 3 - Statement of Management’s Responsibility CY 2014
    5. Audited Annual Financial Report 2013, page 3 - Statement of Management’s Responsibility CY 2013

Corporate Social Responsibility

  1. Customers' welfare
    1. Policies
      1. Revised Manual of Corporate Governance, Sec 55. Customers, Page 15
      2. Annual Report 2016, pages 72-73
      3. 2015 Annual Report, Page 65-66
      4. Manila FAME Exhibitors Manual
      5. Buyer Services
    2. Activities
      1. Revised Manual of Corporate Governance, Sec 55. Customers, Page 15
      2. Annual Report 2016, pages 72-73
      3. The Manila FAME April 2017 Event Directory
      4. IFEX 2018 Exhibitor Manual
      5. The Manila FAME Exhibitor Experience
      6. The Manila FAME Buyer Experience
  2. Interaction with the communities
    1. Policies
      1. Revised Manual of Corporate Governance, Page 14
      2. Annual Report 2015, page 67 (TOUCHING LIVES: CITEM’S CSR PROGRAMS)
    2. Activities
      1. Annual Report 2016, pages 74
      2. Annual Report 2015, page 67
      3. Other Activities
  3. Environmentally-friendly value chain
    1. Policies
      1. Revised Manual of Corporate Governance, Sec. 48. Environment, Page 14
      2. Annual Report 2016, pages 74
    2. Activities
      1. KATHA Awards (Annual report 2016 pages 56-57; Annual report 2015 pages 22-24; Annual Report 2014, page 14; Annual Report 2013, pages 18-19)
      2. KATHA AWARDS 2016: Special Citation Eco-Design Award; KATHA AWARDS 2017: Eco-Design Award
      3. Other Activities
  4. Contact details for complaints of other stakeholders
    1. Citizen's Charter (page 20)
    2. Contact Us
    3. Annual Report 2016, pages 73
  5. Employees' welfare and development (Employees' Manual)
    1. Welfare (policies, programs and relevant data) (Annual report 2016, pages 75-76; Annual report 2015, pages 69-70)
      1. Drug Free Workplace Policy
      2. Emergency Action Plan
      3. Health & Safety (page 16-17)
      4. Other Safety Reminders
    2. Training and development
      1. Trainings / Seminars CY 2017
      2. Trainings / Seminars CY 2016
      3. Trainings / Seminars CY 2015; Annual Report 2015, Page 69-70
      4. Trainings / Seminars CY 2014
      5. Trainings / Seminars CY 2013
    3. Whistle blowing policy and procedures - including protection of reporting employee/s from retaliation
      1. Annual Report 2016, pages 75
      2. Annual Report 2015, page 70, Whistle blowing Policy